Privacy & Policy

Introduction

At Scopus Publication Services, accessible at https://scopuspublicationservices.com/, we respect the privacy of our visitors, researchers, authors, and clients. We are committed to handling personal information responsibly and transparently when you visit our website, contact our team, or use our academic publication services.

This Privacy Policy explains what information we may collect, how we use and protect it, when it may be shared, and what choices you have regarding your personal information.

1. Our Commitment to Your Privacy

We understand that researchers may share personal details, unpublished manuscripts, research documents, and other academic materials when requesting our services. We aim to handle this information with appropriate confidentiality and security measures.

We collect and process personal information only for legitimate business purposes, subject to applicable laws and the terms of our agreements with clients.

2. Information We Collect

Personal Information

When you contact us, request a quotation, or purchase a service, we may collect:

• Full name
• Email address
• Telephone number
• Country or location
• Institutional or organizational affiliation, if provided
• Billing and payment-related information, where applicable
• Details you provide in enquiries, forms, or communications

Academic and Research Information

To deliver requested services, we may receive information such as:

• Manuscripts, research papers, and academic documents
• Research topics, abstracts, and keywords
• Preferred journals and publication requirements
• Author information and institutional affiliations
• Submission guidelines and editorial correspondence
• Other documents or instructions you voluntarily provide

Please avoid submitting unnecessary sensitive personal information. You should also ensure that you have the necessary rights and permissions to share any documents you provide.

Technical and Usage Information

When you visit our website, certain information may be collected automatically, including:

• IP address and approximate location
• Browser type and device information
• Operating system
• Pages visited and time spent on the website
• Referring websites and general browsing activity
• Cookie identifiers and similar online tracking information

The information collected depends on your browser settings, our website configuration, and the tools we use.

3. How We Use Your Information

We may use collected information for the following purposes:

• To respond to enquiries and service requests
• To provide journal selection, manuscript preparation, editing, proofreading, formatting, submission, and other requested services
• To communicate about project progress, requirements, and deliverables
• To process payments and maintain business records
• To personalize website experiences and improve website functionality
• To analyze website traffic and understand service performance
• To send service updates and, where permitted, relevant promotional communications
• To maintain website security and prevent fraud or misuse
• To comply with applicable legal obligations and enforce our agreements

We do not use your personal information for purposes incompatible with the reasons for which it was collected, unless permitted by applicable law or with your consent where required.

4. Confidentiality of Manuscripts and Research Documents

We recognize that unpublished research and manuscript materials may contain confidential or commercially sensitive information.

We use appropriate organizational and technical measures intended to protect documents provided to us. Access should be limited to personnel and authorized service providers who need the information to perform their assigned responsibilities.

We do not intend to make your unpublished manuscripts or research documents publicly available or use them for unrelated purposes without an appropriate legal basis or authorization.

Where necessary to provide a service, relevant documents may be shared with authorized personnel or service providers involved in that service, subject to applicable confidentiality obligations.

Researchers should not send confidential information belonging to another person or institution unless they are authorized to do so.

5. Sharing of Personal Information

We do not sell personal information to third parties. We may disclose relevant information in the following circumstances:

Service providers

We may work with providers of website hosting, email communications, analytics, payment processing, customer support, and other operational services.

Authorized academic service providers

Where necessary to fulfil a specific request, relevant materials may be shared with authorized professionals or service providers involved in delivering the requested service.

Legal obligations

We may disclose information when required by applicable law, a valid legal process, or a lawful request from an authorized authority.

Business transactions

Information may be transferred as part of a merger, restructuring, acquisition, or sale of business assets, subject to applicable legal requirements.

With your authorization

We may share information when you request or authorize us to do so.

Third-party providers may process information under their own privacy policies and contractual obligations. We aim to use appropriate safeguards when engaging such providers.

6. Cookies and Similar Technologies

Our website may use cookies and similar technologies to support functionality, understand visitor behavior, and improve website performance.

These technologies may be used to:

• Remember website preferences
• Maintain essential website functions
• Measure traffic and engagement
• Understand how visitors navigate our pages
• Support advertising measurement or personalization, where enabled

You can manage or disable cookies through your browser settings. Some website features may not work as intended if certain cookies are disabled.

Where required by applicable law, we will seek consent before using non-essential cookies or similar technologies.

7. Data Security

We take reasonable technical and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.

Depending on our systems and service arrangements, these measures may include access controls, restricted document access, secure communication methods, and appropriate security procedures.

However, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security, but we aim to respond appropriately to identified security risks and incidents.

8. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including delivering services, maintaining business and financial records, resolving disputes, and meeting legal obligations.

Retention periods may vary depending on the type of information, the nature of the service, contractual requirements, and applicable law.

When information is no longer required, we will take reasonable steps to delete it, anonymize it, or securely dispose of it, subject to applicable legal and operational requirements.

9. Your Privacy Rights and Choices

Depending on your location and applicable law, you may have the right to:

• Request access to personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of certain personal information
• Object to or request restrictions on certain processing activities
• Withdraw consent where processing relies on consent
• Request a copy of eligible information in a portable format
• Opt out of promotional emails
• Lodge a complaint with an appropriate data protection authority

These rights are subject to applicable legal conditions and exceptions.

To make a privacy-related request, contact us using the contact details provided at the end of this policy. We may need to verify your identity before processing your request.

10. International Data Transfers

Scopus Publication Services may work with service providers or personnel located in different countries. As a result, personal information may be processed or stored outside your country of residence.

Where international transfers are subject to legal requirements, we aim to implement appropriate safeguards for those transfers.

11. Third-Party Websites and Services

Our website may contain links to third-party websites, journal platforms, publishers, payment providers, or other external services.

We do not control the privacy practices of independent third parties. Visiting or using those services is subject to their respective privacy policies and terms.

We encourage you to review the privacy notices of any third-party website before submitting personal information or academic documents to it.

12. Children’s Privacy

Our website and services are intended for researchers, authors, academics, and other individuals seeking academic publication services. They are not directed toward children.

We do not knowingly collect personal information from children in circumstances where such collection is prohibited by applicable law. If you believe a child has provided personal information to us inappropriately, please contact us so we can review the matter and take appropriate action.

13. Marketing Communications

We may send service-related communications necessary to respond to enquiries, deliver services, or manage an existing client relationship.

Where permitted by applicable law, we may also send promotional communications about our services. You may opt out of marketing emails by using the unsubscribe option, where available, or contacting us directly.

Opting out of marketing communications will not prevent us from sending essential service-related or legally required messages.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website technology, business practices, or legal obligations.

When changes are made, we will update the “Last Updated” date at the beginning of this page. Where required by applicable law, we will provide additional notice or seek consent for material changes.

We encourage visitors to review this page periodically to remain informed about our privacy practices.

15. Contact Us

If you have questions about this Privacy Policy, wish to exercise your privacy rights, or have concerns about how your personal information or research documents are handled, please contact us.

Website: https://scopuspublicationservices.com/

Email: info@scopuspublicationservices.com

Telephone: +1 4372918162

We will review privacy-related enquiries and respond in accordance with applicable legal requirements.